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FlowSense Jewellery ERP for India

Stop Losing 4-7% of Revenue to Gold Leakage, Hallmarking Delays, and Spreadsheet Reconciliation

End-to-end jewellery ERP software for Indian retailers — karat-wise stock accounting, BIS HUID hallmarking, karigar job tickets, multi-branch inventory, GST + TCS billing, and gold-loan integration. Built for single showrooms, chains, and wholesalers.

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See FlowSense Jewellery ERP in action for India

No commitment · Personalised for India · 15-minute demo

40%
Reduction in monthly reconciliation time
7d → 2d
Hallmarking cycle compressed
85%
Less manual AHC portal data entry
12-18 mo
Typical payback for a chain

Mid-size Indian jewellery retailers lose 4-7% of annual revenue to gold leakage, reconciliation gaps, and slow hallmarking workflows — on a ₹50 crore turnover, that is ₹2-3.5 crore evaporating every year

Mandatory HUID hallmarking added 40+ manual steps per piece and 5-7 days of working capital sitting in transit between karigar, AHC portal, and showcase

Spreadsheets and Tally cannot do karat-wise fine-gold accounting, leading to 1.5-3% monthly metal-reconciliation gaps written off as "wastage adjustment"

Multi-branch chains running on WhatsApp coordination cannot offer real-time stock visibility — customers walk away when a piece visible in another showroom cannot be confirmed quickly

How FlowSense Jewellery ERP Delivers Results

Purpose-built for India businesses.

Karat-Wise Stock & Fine-Gold Accounting

Every piece tracked by purity (24K, 22K, 18K, 14K, silver grade), gross weight, net weight, fine weight, and stone schedule. Monthly metal reconciliation is one-click and accurate to the gram.

BIS AHC Portal Integration for HUID

Submit pieces to the BIS Assaying and Hallmarking Centre in bulk, poll assay status, auto-retrieve HUIDs, and auto-map to internal SKUs. Compress hallmarking cycle from 7 days to 36-48 hours.

Karigar Issue-Receipt Workflow

Numbered job tickets to each karigar with fine-weight issued, approved wastage, and expected delivery. Auto-reconciliation at receipt prevents the trust-based disputes that drain margin.

Daily Rate Card + Dynamic Pricing

Auto-sync gold and silver rates from MCX or your bullion desk at 9:30am every day. Rate propagates instantly to all branches and all SKUs by purity. No more rate-card typos.

GST + TCS Auto-Calculation

Multi-rate invoicing (3% on gold, 0.25% on diamonds, 1% TCS on cash above ₹2 lakh) auto-applied at the till. E-invoices and e-way bills generated against dispatch in one click.

Multi-Branch Real-Time Inventory

Per-piece location tracking across all showrooms with in-transit visibility, e-way bill automation for transfers, and centralised customer 360 that shows full purchase history regardless of branch.

How It Works

Get started with FlowSense Jewellery ERP in India.

1

Stock-Take and Master Data Setup

Our team conducts a piece-level stock-take, weighs every piece on tared scales, captures purity, stone schedule, and design code, and builds the karat-wise opening balance in the ERP.

2

Configure Branches, Karigars, and Rate Sources

Set up each branch as a stock location, register every approved karigar with their fine-gold limits and wastage profile, and connect MCX or your bullion desk to feed daily gold and silver rates.

3

BIS AHC Portal and Hardware Integration

Connect the BIS Assaying and Hallmarking Centre portal for HUID lifecycle, integrate weighing scales, barcode printers, signature pads, and POS terminals at every showroom.

4

Parallel Run, Go-Live, and Optimisation

Run FlowSense in parallel with your existing system for 2-3 weeks to reconcile balances. Go live with hyper-care support. Within 60 days, monthly close drops from 7-10 days to 2 days.

Built for Your Industry

Real-world applications across India.

Single-Showroom Retailer

Manage karat-wise stock, daily rate card, GST + TCS billing, hallmarking workflow, and customer 360 from a single dashboard with full BIS audit readiness.

Multi-Branch Jewellery Chain

Real-time stock visibility across 3-50 showrooms, centralised pricing and karigar masters, e-way-bill-enabled inter-branch transfers, and head-office governance with branch autonomy.

Wholesale / Manufacturing

B2B order management for retailer customers, batch-level production planning, karigar deployment across designs, and bullion stock accounting integrated with finished-goods inventory.

Online / D2C Jewellery Brand

Sync inventory with Shopify, custom storefronts, and marketplaces. Per-piece images and certifications tied to SKUs. Fulfilment, returns, and customer profile unified with offline showrooms.

Before & After FlowSense Jewellery ERP

See the difference in your India operations.

Aspect
Before
After
Inventory Granularity
One row per design — purity, weight, and stones in free-text notes
Per-piece records with purity, fine weight, stone schedule, and HUID
Fine-Gold Reconciliation
Monthly close takes 7-10 days, gap of 80-120 grams written off as wastage
Day-2 close with gap under 15 grams and full karigar audit trail
BIS HUID Workflow
7 days from karigar receipt to showcase, manual data entry into AHC portal
36-48 hours, automated bulk submission and HUID retrieval via API
Daily Rate Card
Manager updates a whiteboard at 9:30am, branches sometimes miss it
MCX-linked rate auto-propagates to all branches and all SKUs by purity
Customer-Supplied Gold Exchange
Treated as discount line, creates GST reconciliation problems at year-end
Recorded as proper inventory receipt with separate purity testing and exchange-value calculation
Multi-Branch Stock Visibility
Phone calls and WhatsApp coordination, branches sometimes show stale availability
Real-time per-piece location with in-transit tracking and customer-facing availability

Seamless Integrations

Connect with the tools your India business already uses.

BIS AHC Portal

Native API integration for hallmarking submission, status polling, and HUID retrieval.

MCX / Bullion Desk Rate Feed

Auto-fetch daily gold and silver rates by purity grade and propagate to all branches.

GST e-Invoice and e-Way Bill Portal

Auto-generate e-invoices and e-way bills for sales above ₹50,000 and interstate transfers.

XRF Purity Testers

Direct integration with in-store XRF analysers for old-gold exchange purity confirmation.

Tally / Zoho Books / Microsoft Dynamics

Two-way sync with your existing accounting system for journal entries, debtors, and creditors.

Gold Loan Systems

Integrate with NBFC or in-house gold-loan platforms so customer 360 includes loan, purchase, and exchange history.

Shopify / D2C Storefronts

Sync per-piece images, certifications, and inventory levels for omnichannel jewellery retail.

Payment Gateways and UPI

Accept cards, UPI, EMI, and digital gold settlements with auto-reconciliation against the till.

Implementation Roadmap

Your path to going live in India.

1•2-3 weeks

Stock-Take and Discovery

Piece-level stock-take across all branches with weight, purity, and stone capture. Master-data consolidation for designs, karigars, and customers.

2•2 weeks

Configuration and Hardware Integration

Configure branches, GST registrations, rate sources, BIS AHC portal, weighing scales, barcode printers, and POS terminals.

3•2-3 weeks

Parallel Run and Training

Run FlowSense alongside your existing system for 2-3 weeks. Train showroom staff, karigar coordinators, and finance team. Verify daily close.

4•1 week + ongoing

Go-Live and Hyper-Care

Cut over to FlowSense as system of record. Hyper-care support for the first month. Monthly close moves from 7-10 days to 2 days within 60 days.

Success Story

Retail Jewellery (Gold, Diamond, Silver)

Multi-Showroom Jewellery Chain, Hyderabad

Challenge

Operating 8 showrooms across Telangana and Andhra Pradesh with no centralised system. Each branch maintained its own stock spreadsheet, karigar relationships were branch-specific, monthly fine-gold reconciliation took 7-10 days, and the chain was writing off 80-120 grams of unaccounted gold every month. BIS HUID workflow consumed 4 staff-days per week.

Solution

FlowSense Jewellery ERP unified all 8 showrooms with karat-wise stock, BIS AHC portal integration, central karigar master, MCX-linked rate card, and GST + TCS billing. The chain consolidated its design catalogue, deduplicated karigar relationships, and implemented head-office governance for pricing.

110g → 12g
Monthly fine-gold gap
8 days → 2 days
Monthly close cycle
7 days → 48 hours
Hallmarking turnaround
3 weeks → 4 hours
BIS audit preparation time
₹2.4 crore
Working capital released from slow-moving stock
3.1x
Year 1 ROI
“
Before FlowSense, our monthly fine-gold reconciliation took 7-10 days and we always wrote off 80-120 grams as "wastage adjustment". After implementation, the close happens on day 2 of the month, the gap is under 15 grams, and we have full audit trail back to the karigar.
Operations Director|Multi-Showroom Jewellery Chain, Hyderabad

Frequently Asked Questions

FlowSense Jewellery ERP in India — answered.

What is jewellery ERP software and how is it different from jewellery billing software?
Jewellery ERP software is an end-to-end system covering karat-wise inventory, daily rate-card management, karigar workflow, BIS HUID hallmarking, multi-branch stock transfer, gold-loan integration, customer 360, GST + TCS compliance, and management reporting. Jewellery billing software only handles the POS and invoicing layer. ERP gives complete visibility into where every gram of gold is, who is accountable for it, and what margin every piece is producing.
Does FlowSense Jewellery ERP support BIS HUID hallmarking?
Yes — natively. FlowSense integrates with the BIS Assaying and Hallmarking Centre portal via API. The ERP submits pieces in bulk, polls for assay status, retrieves HUIDs, auto-maps them to internal SKUs, and queues BIS-compliant tags for printing. This compresses the hallmarking workflow from 7 days to 36-48 hours and eliminates the manual data-entry errors that cause HUID mix-ups.
Can the ERP handle karat-wise fine-gold accounting?
Yes. Every piece is tracked by purity (24K, 22K, 18K, 14K, silver grade), gross weight, net weight (after stone deduction), fine weight (net × purity factor), and stone schedule. Monthly fine-gold reconciliation is a one-click report and accurate to the gram. This replaces the spreadsheet-based reconciliation that causes most jewellery retailers to write off 80-120 grams per month as wastage adjustment.
Does FlowSense support multi-branch jewellery chains?
Yes. FlowSense is purpose-built for multi-branch chains with real-time per-piece location tracking, e-way bill automation for inter-branch transfers, centralised karigar and design masters, head-office pricing governance, and chain-wide compliance reporting. Branches retain autonomy for showcase merchandising and local promotions within head-office guidelines.
How does FlowSense handle customer-supplied gold and exchange transactions?
Customer-supplied gold exchange is recorded as a proper inventory receipt with purity testing (XRF integration available), polishing-deduction calculation, and exchange-value netting against the new sale. The exchange value flows into the bullion stock ledger correctly, the new sale is invoiced at gross value with GST on the new gold supplied, and the customer ledger updates automatically. This is materially different from how generic retail POS treats exchanges (as discount lines, which creates GST problems at year-end).
Does FlowSense support GST + TCS billing for jewellery in India?
Yes. FlowSense auto-applies the correct GST rates (3% on gold, 0.25% on diamonds), calculates TCS (1% on cash payments above ₹2 lakh), generates e-invoices and e-way bills, and exports GST returns data with one click. Multi-rate invoicing within a single bill (e.g. a gold-and-diamond ring) is handled automatically based on the component schedule.
Can FlowSense integrate with my existing Tally or Zoho Books?
Yes. FlowSense ships with two-way connectors for Tally, Zoho Books, Microsoft Dynamics, and SAP Business One. Journal entries, debtors, creditors, and inventory valuation flow automatically. Most retailers continue using their existing accounting system for finalisation while FlowSense handles the operational layer.
How long does it take to implement jewellery ERP for a chain?
A single-showroom retailer can go live in 4-6 weeks. A 5-12 branch chain typically takes 10-12 weeks for a phased roll-out. The phases are stock-take and master data (2-3 weeks), configuration and hardware (2 weeks), parallel run and training (2-3 weeks), and go-live with hyper-care (1 week). We strongly recommend going live outside the festival season (Akshaya Tritiya, Diwali) to avoid operational disruption.

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Book a 15-minute demo personalised for your India business.

See How Much Your Jewellery Business Is Leaking — Book a Free Demo
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